How Google Docs Works

The Concept If you say computers have revolutionized the way we create and store information, Google Docs can surely be called the next revolution. The primary objective of Google is to get rid of redundancy. Let's imagine a business teacher Jane with thirty students in her Retail Management class. She asks them to submit case studies on different retail chains. By default all 30 students will send her their case study drafts. Jane will point out areas of improvements and corrections in the files and send it back to them. This way four different copies of the same draft will get created - two with Jane and the other two with the student. Multiply that with 30 i.e. number of Jane's students and you can imagine the mess. The editing procedure will that at least one more round. Hence, Jane will end up having at least 120 (30x4) different copies leading to a lot of confusion and waste of time and energy. These online documents saves time, energy and space. It provides a platform where files can be uploaded and edited in real time. Jane can create 30 different documents for each of her students. They can upload their work in those documents. Once, they have done that Jane can read them and make changes on the very files they worked on. This way all the work will be done on one single file shared between Jane and each student. The thirty case studies will no longer lead to the creation of over 120 different files - thanks to Google Docs. Different security options provided by Google Docs will let Jane permit or prohibit the access of these documents by people other her documents. Once the assignment's deadline arrives, she can make the files visible only to herself or if she wants to a larger audience as well. Formats that Google Docs Supports When we say 'files' it may sound like we mean Microsoft Word files only, No, Google Docs supports a number of file formats. This enables different types of users including academicians, researchers, students, business partners, writers and others to create different sorts of files and make a diverse use out of the facility. Some of the formats that Google Docs supports are mentioned below. Archive file types (.ZIP and.RAR) XML Paper Specification (.XPS) TrueType (.TTF) PostScript (.EPS,.PS) Scalable Vector Graphics (.SVG) Autodesk AutoCad (.DXF) Microsoft Word (.DOC and.DOCX) Tagged Image File Format (.TIFF) Adobe Photoshop (.PSD) Adobe Illustrator (.AI) Apple Pages (.PAGES) Adobe Portable Document Format (.PDF) OpenDocument Format (.ODT and.ODS) Microsoft PowerPoint (.PPT and.PPTX) Microsoft Excel (.XLS and.XLSX) Hence, whether it be simple word documents, excel sheets full of numbers, spreadsheets with past records or PowerPoint presentations, Google Docs has got it all covered in a very user friend way. Furthermore, you don't have to create a separate account for Google Docs of course. You can simply login with your Google Account and get started with it.

For more information about Google Docs visit Ancoris who are are an authorised Google Apps Reseller offering help with cloud computing and enterprise security solutions.